Sometimes, a business owner has to make changes to the company to reach success. In these instances, the owner has to understand the process that the company may have to go through to prevent possible issues in the future.
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Virginia requires all businesses to inform the state if they make any major changes to the items originally listed in the Articles of Incorporation/Organization. An amendment is necessary if the items that your company wants to change can affect the formal entity structure of your business.
There are many reasons why a Virginia company has to file an amendment. Make sure you understand the process and know the proper paperwork that applies to the situation of your company.
A. Changing The Company Name –
If you think that it is time to change the name of your LLC, then you will have to familiarize yourself with state regulations. You can change the name by filing an amendment. Doing this will inform the state of your plan and formalize the changing of the company name. Additionally, your company also has to update all state and government records.
If a Virginia corporation decides to use a new name, it also needs to follow the process that the state has set. File an amendment with the state. Your company will also need to update the records of the corporation with the state and government.
B. Changing Members Of The Business –
The formation documents that you submitted when you registered your LLC in Virginia include a list containing the names, addresses, and contact information of the members and/or managers of your company. If you wish to make any changes in these pieces of information, your LLC has to let the state know through an amendment.
Virginia corporations also submitted Articles of Incorporation when they registered with the state. Among the information that you have provided is a list of the names, addresses, and contact information of the officers and directors of your corporation. If you make any changes to these, make sure that the state knows by filing an amendment.
C. Changing Address Related To The Business –
The address of your Virginia LLC is a way for the state to contact your company. You have to make sure the state knows where to find your office. You can file an amendment to report changes to the operating address of your company.
To make sure that your corporation receives all legal documents, you have to make sure that the state knows where your office is located. However, you cannot change the address of your corporation using an amendment. What you have to do is request a form from the Virginia State Corporation Commission. Then, file it online.
D. Changing Contact Information –
The Virginia State Corporation Commission has to have a way to reach your LLC. That is why you have to make sure that the contact information of your Virginia LLC is reported. You can include the phone number of the executor of the amendment on the form.
Your corporation must also be accessible. To ensure this, you have to report to the Virginia State Corporation Commission any changes in the contact information of your company. The form includes a section where you can input the phone number of the executor of the amendment.
E. Changing The Number Of Shares That A Corporation Is Authorized To Issue – Virginia LLCs are not authorized to issue shares. This amendment does not apply to them. If your Virginia corporation wants to make changes to the number of authorized shares, you have to file an amendment. Doing this will legalize your decision.
