Forms & Hiring Tools

STEP 1: Hiring Departments: Please submit your online request to hire by using the following Google Doc Request Forms:

The request forms below include New Hires, Returning, Rehires, Additional job, and Transfers.

• Full Time/Wage/Student Assistant/and Adjunct Hire Request Form
• Federal Work Study Hire Request Form
• Federal Work Study Application

STEP 2: If the requested hire was not part of a recruitment, please send the files listed below to your requested hire. Have the new hire complete these forms and submit them to HR prior to the start date.

• Mini State Application (for non-recruitments)
• Supplemental Experience Form
• Background Consent Form

STEP 3: Provide the appropriate Hiring Guide to your potential employee:

• Federal Work Study Hiring Guide
• Wage Hiring Guide
• Adjunct (For Credit) Hiring Guide
• Adjunct Non-Credit Hiring Guide

Payroll

• 2022 Payroll Schedule: Adj, Wage/Work-Study and Student Assistant/Tutors
• 2022 Full-time Pay Calendar **Note Southside utilizes an alternate holiday schedule

Offboarding Employees

STEP 1: Supervisors: Please submit your request by using the Google Doc link below to start the process of exiting your employee :

STEP 2: Once added to Avature, you will receive email notifications for tasks that need to be completed.

Other Human Resources Forms

Tax Forms

• VA-4: State Tax Withholding and Personal Exemption Worksheet
• W-4 2022: Federal Tax Withholding and Allowance and Deduction Worksheet
• W-11: HIRE Act Employee Affidavit

For Supervisors: Forms for Employee Accidents or Injuries

• Accident Report
• Worker's Compensation Policy
• Worker's Compensation: Filing a Claim

Forms for Classified Staff Performance Management:

• Acknowledgment of Extraordinary Contributor
• Performance Evaluation, EWP Part III
• Employee Work Profile Probationary Progress Review Form
• Employee Self-Assessment Form
• Employee Work Profile Self-Assessment Form
• EWP Physical and IT Requirements Form
• Guide to Completing the Employee Work Profile
• Employee Work Profile Blank Form

Professional Development Requests